Privacy Policy

Last updated: May 15, 2025

Introduction

BriefBits ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.

Please read this Privacy Policy carefully. By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by all the terms outlined in this Privacy Policy.

Information We Collect

We may collect information about you in various ways, including:

Personal Information: When you subscribe to our newsletter, we collect your email address and optionally your name.
Feedback Information: When you submit feedback through our website, we collect your message content and optionally your name and email address. We also collect your IP address when you submit feedback (see "IP Address Collection" section below).

How We Use Your Information

We may use the information we collect for various purposes, including to:

Provide, maintain, and improve our services
Send you newsletters, updates, and marketing communications
Respond to your comments, questions, and requests
Monitor and analyze trends, usage, and activities
Detect, prevent, and address technical issues
Protect against harmful or illegal activity

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal information based on the following legal grounds:

Consent: When you provide your email address for newsletter subscriptions, we process this data based on your consent.
Legitimate Interest: When you submit feedback, we collect and process your IP address based on our legitimate interest to prevent spam, ensure security, detect abuse, and implement rate limiting.
Contract: If you enter into a service agreement with us, we process your data as necessary to fulfill our contractual obligations.

IP Address Collection

When you submit feedback through our website, we collect your IP address based on legitimate interest to:

Prevent spam submissions
Ensure the security of our services
Detect and prevent abusive behavior
Implement rate limiting to protect our systems

This information is stored securely and is only used for the purposes stated above. You have the right to object to this processing if you believe our legitimate interest is overridden by your rights and freedoms.

Cookies and Tracking Technologies

We may use cookies for essential website functionality. These cookies are necessary for the website to function properly and cannot be switched off in our systems. If you use your browser settings to block these cookies, some parts of the site may not work properly.

Data Retention

We retain different types of personal data for different periods, depending on the purpose for processing:

Newsletter Subscriptions: We retain your email address and optional name for as long as you remain subscribed to our newsletter. You can unsubscribe at any time.
Feedback Data: We retain feedback submissions, including associated IP addresses, for 12 months after submission.
IP Addresses: IP addresses collected during feedback submission are retained for 12 months for security and anti-abuse purposes.

After these periods expire, we will securely delete or anonymize your data unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please note that no electronic transmission or storage of information can be entirely secure.

International Data Transfers

Your personal data may be stored and processed in any country where we have operations or where we engage service providers. This means that we may transfer information, including personal information, to a country different from the one in which you reside.

If you are located in the European Economic Area (EEA), we ensure that such transfers comply with applicable data protection laws, including by using Standard Contractual Clauses approved by the European Commission or other appropriate safeguards.

Your Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have the following rights under the GDPR:

Right to Access: You have the right to request copies of your personal data.
Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.
Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions, particularly when based on legitimate interests.
Right to Data Portability: You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
Right to Withdraw Consent: If we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below. We will respond to your request within 30 days.

You also have the right to lodge a complaint with a supervisory authority. If you are in the EEA, you can contact your local data protection authority.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

Data Protection Officer

While we have not formally appointed a Data Protection Officer, we have a dedicated team responsible for overseeing questions in relation to this Privacy Policy. If you have any questions or concerns about our privacy practices, please contact our privacy team at:

Email: hello@briefbits.com

Contact Us

If you have any general questions about this Privacy Policy or how we handle your personal information, please contact us at: